MIL-OSI United Kingdom: Сall for proposals under Ukraine Small Projects Fund 2024-2025

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Source: United Kingdom – Government Statements

The British Embassy Kyiv uses its Small Projects Fund (SPF) to complement work funded by the large-scale programmes in Ukraine via funding small-scale quick-win projects or activities aimed at leveraging bigger funding, at providing unique UK expertise in areas of top priority for Government of Ukraine or at obtaining insights into new areas of activity for future interventions. 

The programme will focus on the following areas:

  • Complement Social Recovery work working with vulnerable groups (such as ethnic minorities and religious groups, LGBT people, youth and children, veterans) at the political level to ensure inclusion, human rights promotion and climate and environment security issues not covered by larger HMG programmes.

  • Supporting physical and cognitive reintegration of occupied territories into Ukraine, ensuring cooperation between state institutions, civil society and international partners to resist and reverse the effects of Russia’s occupation policies

NOTES:

Successful projects should have sustainable outcomes and should clearly identify the change that will be brought about. They may also build on projects by other organisations, complementing their efforts. All bids should make clear how they complement existing activities supported by other donors and international partners, and how work in the regions complements national level activity.

The minimum indicative funding for projects is £20,000 and maximum £75,000. This may be in addition to co-funding and self-funding contributions; indeed this will be considered a merit. Our funding is for the UK financial year April 2024- March 25 only (projects must be implemented and all payments made by 15 March 2025). Where appropriate, bidders are encouraged to describe how their project could be further scaled-up if additional funding became available.

Administrative costs (office rent, project management and bookkeeper rates, utilities, communications, stationery, bank charges etc) must not exceed 8% of the total project budget. We are unable to fund academic courses or research, English language courses, the purchase of IT or other equipment.

The British Embassy Kyiv will carry out due diligence of potential grantees, including seeking references, as part of the selection process.

Bidding is competitive and only selected projects will receive funding. The Embassy reserves the right to accept or reject any or all bids without incurring any obligation to inform the affected applicant(s) of the grounds of such acceptance or rejection. Due to the volume of bids expected we will not be able to provide feedback on unsuccessful bids.

Bidding process

Bidders should fill in the standard Project Proposal Form and include a breakdown of project costs in the Activity Based Budget (ABB) (see linked files below). Please save these files as MS Word Document and MS Excel Spreadsheet respectively. We will not consider proposals submitted in other formats. Budgets must be Activity Based Budgets (ABB), all costs should be indicative, in GBP (not Ukrainian Hryvna).

Successful bids must demonstrate Gender Equality and Social Inclusion (GESI) Category D or E (please see description of all GESI Categories in Annex), i.e. have a gender equality objective explicit in the project documentation and an explanation of a positive impact of the project on advancing gender equality. If the project is designed with the principal intention of advancing gender equality, it must have outcomes on gender equality and outputs that contribute to these outcomes.

All projects or activities must align with the Paris Agreement on Climate Change and assess climate and environmental impact and risks, taking steps to ensure that no environmental harm is done and, where relevant, support adaptation.

Successful implementers should be able to receive project funding in GBP (UK pound sterling) and open a GBP bank account for the project.

Proposals should be sent to the British Embassy Kyiv at Kyiv.Projects@fco.gov.uk by 5pm (Kyiv time) on 15 March 2024. Please indicate the name of the bidder in the subject line. We aim to evaluate proposals by mid-April. Approved projects will commence by end May 2024.

Evaluation criteria

Proposals will be evaluated against the following criteria:

  • fit to programme objectives – the extent to which the proposal addresses the issues
  • quality of project – how well defined and relevant the outcome is and how outputs will deliver this change; ability to leverage bigger funding would be an advantage
  • value for money – the value of the expected project outcomes, the level of funding requested and institutional contribution
  • previous experience – evidence of the project team’s understanding the issue and of its regional activities, ability to manage and deliver a successful project, through work done to date in the area or in related fields
  • gender-sensitive approach and alignment with the Paris Agreement on Climate Change
  • as indicated above; the proposals will be assessed by a mixed gender panel

MIL OSI United Kingdom