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MIL OSI Translation. Region: Portuguese / Latin America –

Source: Republic of Brazil 2

REGISTRATION is done according to the Folder Destination Plan and aims to vacate files and optimize resources and public spaces

By Vanessa Castro

Thousands of prescribed Cadastur processes will be disposed of sustainably. Credit: SEDETUR-RSThe Tourism Departments of Rio Grande do Sul and São Paulo are in the final stage of the process of sustainable disposal of documents from Cadastur (Register of Tourist Service Providers) promoted by the Ministry of Tourism. The measure is carried out in accordance with the Destination Plan prepared by the Ministry, in conjunction with the National Archives, and aims to vacate physical spaces destined for archiving. implemented in 2018, and intends to reach all state departments of Tourism. Before the update, the registration was carried out mainly by physical means and all the documentation needed to be accumulated by the Regional Bodies. The National Secretary for Tourism Development and Competitiveness, William França, explains that the plan started in Rio Grande do Sul and São Paulo due to the volume of documents and the physical space occupied. “This measure even makes it possible to save public resources. In the case of São Paulo, the documentary elimination results in the delivery of rented property that could have already been vacated had this documentation not been filed ”, he highlighted. The disposal procedures for the departments of São Paulo and Rio Grande do Sul were completed and the next step is the elimination of physical documentation. According to the SP Secretariat of Tourism, on October 20 and 21, more than XXX tons of documents will be eliminated. DISPOSAL PLAN – The plan, called “Justifications for the Elimination of Accumulated Documents by the Delegated Tourism Bodies in the Registration of Service Providers. Tourist Services ”, provides guidance to the Tourist Offices that wish to eliminate documents from their archives. According to the norm, the agencies must first prepare the “List of Document Elimination”, which must be approved by CPAD and the Public Archive. After authorization, the secretariats must prepare the “Document Elimination Term” and will have to advertise in an internal bulletin or on a website. According to Resolution No. 40/2014 of the National Archives, the disposal of documents will be done through manual fragmentation or mechanics, spraying, demagnetization or reformatting, ensuring that the mischaracterization of documents cannot be reversed. In addition, the elimination must occur with the supervision of a responsible person and the choice of the procedure to be adopted for the mischaracterization of the documents must comply with the legal rules in force in relation to the preservation of the environment and sustainability.

EDITOR’S NOTE: This article is a translation. Apologies should the grammar and / or sentence structure is not perfect.

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